A Guide To A Stress-Free Event
Are you planning an event? Whether it’s a birthday party, family reunion, wedding shower, or a corporate gathering, you have a lot to consider before rolling out the red carpet and welcoming your guests. Successful events are a well-choreographed dance of vendors, performers, service staff, equipment handlers, and numerous other moving pieces.
To ensure your big day is as memorable as it should be and everything goes to plan, there are a few things you should look out for. Opulent Event Designs wants to be your one-stop-shop for all things event design and decor related. Here are a few tips on how to make sure you have all bases covered and can enjoy a stress-free event.
1. Avoid shady contracts
One of the first things you should do when planning an event is research vendors and avoid shady contracts. Get references and ensure that the vendor you choose is reliable and cost-effective. Before signing any contracts, please read them carefully and make sure that all terms are clearly outlined. Don’t be afraid to negotiate with vendors if their rate is too high or if they don’t include certain services in their package. All negotiations should be done in writing, so there are no misunderstandings later.
2. Prioritize planning and organization
It’s essential to plan ahead when organizing an event, as this will help prevent mistakes and last-minute surprises from popping up. Make sure you have a clear timeline for booking vendors, sending out invitations, and setting up on the day of the event. It can also help create a checklist of tasks that must be completed before the big day arrives. This way, you can keep track of everything without feeling overwhelmed or forgetting something important in the hustle and bustle leading up to the event.
3. Ensure all guests have RSVP’d
Nothing disrupts an event more than having guests show up unannounced. Not only does it strain your budget (if food and drinks are involved), but it can also leave some people feeling uncomfortable or unwelcome if they weren’t invited in advance. To avoid any awkwardness or potential conflicts at your event, ensure all guests have RSVP’d ahead of time so that you know exactly who will be attending and who won’t!
You can also set up a website where your guests can RSVP. We recommend attaching a QR code to your invite that will take you directly to the website link. Wedding websites are also a great way to keep your guests updated about your big day.
Hire a planner! Most people hire wedding planners for only the month or day of coordination. We highly recommend hiring a planner as soon as possible. Hiring an experienced planner will help you stay within budget, negotiate contracts, and get preferred vendor rates.
For more tips and ways to ensure your event or wedding day is all you envisioned, reach out to us at Opulent Event Designs. Our team is dedicated to making every one of your events a memorable and exceptional experience for you and your guests. With over fifteen years of experience in the special events industry, let our team transform the ordinary into the extraordinary.
Get in touch with us today!